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What Is Business Communication Training?

Modern organizations depend heavily on smooth-running processes to accomplish their goals. One of the keys to keeping processes working properly at any business is a focus on high-quality communication skills. At all levels of the organizational chart, being able to effectively communicate with others in a structured and goal-oriented manner is critical.

If your operation has a deficiency in this regard, there's something to be said for bringing in a communication training services firm to help team members develop the necessary skills. Let's take a look at how business communication training services help their clients.

Communication as a Trainable Skill

One of the great falsehoods that harms communication in organizations is the broad social belief that communication is a natural gift, the so-called "gift of gab." This isn't true. Even the most fluid communicator can benefit from developing a more structured approach, and folks who feel like they can't communicate well can learn the steps to being good at it.

Structure, Structure, Structure

The very first question every person should ask before they communicate is how they plan to convey their message effectively. Structure is a choice, and it shows in communications.

If you're writing an email to a parts supplier, for example, you need to take a minute to consider everything you need from the person on the other end. Those action items then have to be compressed into between one and five short paragraphs. Each paragraph should be between two and five sentences, allowing the other person to scan the email and to easily return to it for reference in the future.

The same principles apply to spoken communication, too. If you only have a half-hour at a meeting to explain what's important, then you need to think hard about the structure of the meeting, what you'll say, and how you'll encourage and field questions.

Presence in Communication Situations

During verbal communications, creating a sense of command in your presence is important. It displays confidence in your message, and it also encourages others to follow your lead. Things like posture can be taught, and learners can even focus on physical exercises that will allow them to better develop their posture. Individuals who have trouble with eye contact can develop a feel for the rhythms of when to make contact and how long to hold it. As with any skill, repetition and refinement are essential to becoming good at communication.